Institutes often assume moving admissions online is a months-long IT project. On a ready platform it is five admin screens. Here is the whole path from zero to accepting paid applications.
Step 1: Create the course
Add the course with its intake, eligibility, dates and application fee. Set the deadline and the application-number series (so application numbers follow your institute's format). The enable/disable toggle stays in your control — nothing goes live until you flip it.
Step 2: Build the application form
Open the course's form builder and lay out sections — Personal Details, Academic Details, Uploads — then add fields from 15 ready-made controls: validated text, dropdowns, preference rankings, repeating qualification rows, file uploads, photograph and signature.
Mark fields required or optional, add instruction text where students might hesitate, and preview the form as a candidate before publishing. Our step-by-step form design guide covers this in detail.
Step 3: Enable online payments
Connect the payment gateway once, and every course can collect its fee through UPI, cards and net banking. Category-wise fees and early-bird or late-fee slabs are configured here too — the system applies the right amount per applicant automatically, and issues a branded receipt on every payment.
Step 4: Publish and share the Apply Now link
Flip the course live. Students hit Apply Now, fill the form and pay in one sitting — no account creation needed up front, since guest direct-apply provisions the account from the application itself. Share the link on your website, admission notice, social channels and the notice board.
Step 5: Track applicants in the dashboard
From the first submission, the applicant dashboard shows every application, payment and document in real time. Filter paid applicants, export to Excel for any downstream process, and send bulk email updates to applicants directly from the panel.
What this replaces
Five steps replace the entire paper apparatus: printed forms, cash counters, challan reconciliation, manual registers and the two-week backlog of data entry. Most institutes complete the setup in a day and recover the cost within their first cycle.
See how ePravesh works, or the setup for colleges and coaching institutes. Book a free demo and we'll set up your first course live on the call.
Frequently Asked Questions
How quickly can an institute start online admissions?
With a ready platform like ePravesh, an institute can go from nothing to accepting paid online applications in a day — create the course, build the form with the no-code builder, connect the payment gateway and publish the Apply Now link.
Do we need an IT team to run online admissions?
No. The form builder, fee settings, deadline controls and applicant dashboard are all no-code admin screens. The only technical step — payment gateway configuration — is a one-time setup guided by the ePravesh team.
Can we open and close applications on our own schedule?
Yes. Every course has a deadline setting and a manual enable/disable toggle, so you can extend a deadline, pause applications, or close a course instantly without touching the form or losing data.