How many times have you heard the news about the leak of question paper prior to the start of the exam process?
There is a countless number of incidences happening across multiple universities. The examination process is one of the crucial processes of evaluating the academic performance of the students.
Any such incident of question paper leaks would adversely affect the brand value of the educational institution or university.
Current Process of Manual Question Paper Design
The administration and logistics involved in managing examination papers is a daunting task, from defining the paper to delivering printed copies to multiple examination centers. With the current manual processes in place, the time required to define question papers can be high, and there is a possibility of errors due to manual verification.
👨🏫 The Role of Examination Paper Setters and Moderators
Examination paper setters must travel to university locations to define the question paper according to the exam pattern, with no standard way of maintaining a question bank for a particular subject or topic. Moderators then verify the question sets defined by paper setters, with the possibility of errors due to manual processes.
📝 The Challenge of Maintaining a Centralized Question Bank
The question bank is maintained in multiple formats, including documents, texts, notes, and Excel spreadsheets. A single source of managing the question bank for a particular subject topic is missing in the current context.
🚀 The Solution: Technology to Simplify the Exam Process
With the use of technology, the examination process can be simplified to a great extent. A central software or technology can help streamline the process so that each entity can work closely for a better process. By using technology, the process can be automated, reducing the possibility of manual errors and leakage of question papers to the outside world.
📊 How Technology Can Benefit the Exam Process
- Defining question papers can be done electronically, reducing the time required to define them.
- Moderators can easily verify question sets without the need for manual intervention.
- A centralized question bank can be maintained, making it easier to manage and update.
- Printing and delivering exam papers can be done electronically, reducing the possibility of leakage.
By embracing technology, the examination process can be streamlined, reducing the possibility of question paper leaks and improving efficiency.
Importance of technology for Question Paper generation, Delivery, and Printing.
Solution for Process of Setting a Question Paper
👨💻📝 Eliminate Question Paper Leakage with Technology: Here’s How 🌐💡
Technology has been used by one of the leading medical universities in India to eliminate the issue of question paper leakage. But is it reliable? Let’s take a closer look.
📚 Generating Question Papers with Technology
Technology can help you generate question papers from a pool of question banks according to the syllabus and examination pattern. All entities involved in the examination process can work together on the system to generate question papers for a particular subject.
👨🏫 The Role of Examiner, Moderator, and Paper Setter
Examiners can validate, moderators can recheck, and paper setters can check the generated question paper. This eliminates the possibility of errors due to manual processes.
🔒 Securing the Question Paper
The question paper is delivered to the respective examination location in a digitally encrypted format with secure locking. The examination paper can be downloaded at the exam center 30 minutes prior to the examination start time.
This eliminates the logistical cost of transporting the question paper to the examination location in a secure environment.
📊 Simplifying the Examination Process
The digital process eliminates the complexity of managing the examination process. The leading medical university in India was able to save significant costs by implementing an online question paper generation and delivery process using technology.
💡 Embracing Technology for a Better Examination Process
By embracing technology, the examination activity can be simplified, made more efficient, and eliminate the possibility of question paper leakage.
The technology used by leading medical universities in India is a reliable solution that has been tested and proven to work.
Stakeholders of Question Paper Generation and Delivery
All stakeholders involved in the Process of Setting a Question Paper
Controller of the Examination (COE)
COE controls overall examination management for the university.
It is the responsibility of the COE to manage the examination task in a professional manner. Controller of Examination(COE) defines logins for the subject matter experts, paper setters. COE also defines the overall scheme of the examination paper.
COE acts as a central administrator for the examination . The software system can help to manage each stakeholder with ease.
Subject Matter Experts
Each subject/topic is assigned to specific professors.
A person can log in to the system and can define question bank for the respective topics. Each question has certain attributes like difficulty level, marks, topic name, comments associated with it.
Question Paper Setter
Question Paper setter can define question paper using an examination pattern defined by the controller of the examination.
The pool of questions and its attributes is already available in the system. Paper setter can verify questions and can edit/update if needed.
Moderation and Review of Question paper
Moderator needs to validate if the question paper is generated according to the defined syllabus and all questions are valid. There is a minimum of 3 paper sets are prepared for a particular exam.
After the moderator has confirmed the validity of the question papers, the system picks on one of the question papers to be delivered in secure way to the examination center.
Secure Delivery of Question Paper / Exam Paper Distribution
Each examination center admin has valid login of the system. Downloading of question paper is enabled 30 minutes prior to the exam process and a secure password is communicated to the administrator to open encrypted question paper.
If credentials are valid then only question paper can be opened for printing at the examination center.
- There is 2 step verification process, For printing Question paper, the user needs to enter Principal Password and coordinator password, if this combination is valid, then the only paper is printed.
- The question paper is directly printed (silent printing). It is not displayed to anyone before the printing process.
- In short question paper is delivered directly to the examination center in a secure encrypted manner so that there is no chance of leakage to the external world. Question Paper Leaks can be eliminated using this technique.
- You can also ban use of mobile phones, social media for the personnel involved in this activity
This way examination paper printing can be completed with the highest security during the distribution of question paper.
Secure question paper generation and delivery to the examination center can be simplified using technology. This solution is used by one of the leading universities of India.
🌟📝 Advantages of Question Paper Generation and Delivery Process 🤖🔐
The process of generating and delivering question papers through technology has many advantages that can help simplify the examination process. Let’s take a closer look.
🔒 Highly Secure Process
The process of generating and delivering question papers through technology is highly secure. Examination paper setters can complete their activity from any secure location, eliminating the need for traveling to a specific examination center or university campus.
🖥️ Automated Tracking
The controller of the examination can track the entire process using a software system. Manual paper works, approval cycles, and delays can be eliminated, making the process more efficient and accurate.
💰 Reduced Costs
The cost associated with the delivery of printed question papers at the examination center can be reduced significantly by using technology. The possibility of question paper leakage can also be avoided, making the process more secure. If you have multiple examination centers across multiple cities, then you can imagine the overall savings associated with the physical delivery of question papers at the respective exam centers.
💡 Embracing Technology for a Better Examination Management
By embracing technology and implementing a question paper generation and delivery process, the examination process can be simplified, made more efficient, and cost-effective. Additionally, the risk of question paper leakage can be eliminated, making the process more secure.
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About the Author
Swapnil has more than 15 years of experience in the Information Technology sector. He has been working on digital platforms in the education sector. Swapnil is an avid reader and writes articles on technology and leading developments in the education and IT sectors.
Swapnil is the founder of Splashgain, an Education Technology company from India working on various innovative EdTech platforms for examinations, proctoring solutions, digital admission process and more. Splashgain has been working with many educational institutes and universities for AI-powered innovations and solutions to transform the education sector.
Splashgain has also filed a patent for an innovative product based on AI.